Privacy policy

By using the website and/or by disclosing personal data, you expressly agree to the following conditions under which we collect, process and transfer your personal data. If, upon reading the Privacy Policy, you do not agree to the content thereof, we request you to refrain from any further use of the website. If you transfer personal data of other persons to us via the website, you shall represent and warrant that these conditions have been communicated to the person to whom the personal data relate and that he has accepted them.

This Privacy Policy applies to the websites http://q8liberty.q8.be, http://q8liberty.q8.nl and http://q8liberty.q8.lu (hereafter the ‘website’) operated by respectively:

  • Kuwait Petroleum (Belgium) N.V., (KPB), a company incorporated under Belgian law, with its registered office at Brusselstraat 59 bus 1, B-2018 Antwerpen, RLP Antwerp (division Antwerp), VAT BE 0404.584.525

  • Kuwait Petroleum (Nederland) B.V., (KPN), a company incorporated under the laws of The Netherlands, with registered office at Schenkkade 50, NL- 2595 AR Den Haag, Kvk 24025263, VAT NL 001250590B01

  • Kuwait Petroleum (Luxembourg) S.A., (KPL), a company incorporated under Luxemburg law, with its registered office at Rue de l’Industrie 12, L-8069 Bertrange, RCS Luxemburg B49456, VAT LU 16241579

hereinafter together referred to as "we" or "us".

We take care of your privacy and hereby always act in accordance with respectively the provisions of the Belgian Act of 8 December 1992 on the protection of privacy with regard to the processing of personal data, the Dutch Act on protection of personal data (Bescherming Persoonsgegevens) of 6 July 2000 or the Luxemburg Act of 2 August 2002 on the protection of privacy with regard to the processing of personal data (as amended). Please read this Privacy Policy to find out more about the manner in which personal data are collected and processed on this website.

1. Types of personal data collected
Through this website certain personal data are collected during the registration procedure and the filling out of our online forms. When requesting an offer, your contact details, including your name, the name of your company, address, telephone number and e-mail address and some data regarding the car fleet, are collected.

When registering a new customer, some additional personal data are, at your discretion, also collected, including the names of the card holders and/or the registration numbers of the concerned vehicles. In addition, you are also asked for a copy of the front of your ID card. This copy is absolutely necessary for the purposes of combating fraud, and we expressly recognize to only process those data that are required in order to achieve this purpose. By providing us with a copy of the front of your ID card, you expressly agree to these data being processed by us for the purposes of combating fraud.

Furthermore, when you visit this website we record your IP address, your browser and type of operating system, the domain name of the external website that referred you to this website, the number of visits, the average time spent there and the web pages you have viewed. This information is only used within the Kuwait Petroleum Group for statistical purposes and to further improve this website.

2 . Your consent to data processing
By using this website and/or disclosing your personal data, you expressly consent to the manner in which we collect and process the personal data, as set out in this Privacy Policy, and to the fact that these data may be stored and processed by us for the abovementioned purposes.

Prior to disclosing personal data about the card holders, you have ascertained that these card holders have given their consent for the disclosure of these data to us for the abovementioned purposes. You shall defend, indemnify and hold us harmless against any damages arising out of or related to your failure to obtain all individual and necessary consents and approvals of the card holders.

3. Purposes for collecting personal data
We use the data you disclosed via our website only for purposes of customer management (e.g. the issuance of invoices, exchange of correspondence, creating the Q8 Liberty Cards, entry in the directory, or in case of disputes or litigation), for the prevention and detection of abuse and fraud, for the performance of credit checks and for the verification of the personal data with the data contained in the Crossroads Bank for Enterprises, for statistical purposes and direct marketing.

4. Parties with whom the personal data are shared
As part of the processing for the abovementioned purposes, the data may be transferred to other companies within the Kuwait Petroleum Group, to judicial and other competent authorities upon their request, to third party service providers such as credit insurers and the service provider that is responsible for the production of the Q8 Liberty Cards and codes, and to our commercial partners.
The data can be stored or transferred to a receiver outside the European Economic Area (EEA) that, pursuant to the applicable legislation on personal data protection, is not considered to provide for adequate protection in relation to the processing of personal data.

5. Direct marketing
By disclosing your personal data, you specifically give your permission to us and other companies within the Kuwait Petroleum Group, as well as our commercial partners, to process these data for marketing purposes and to contact you for example by email.
Should you wish to no longer receive marketing messages in the future, you can freely object to the planned processing of your personal data by addressing a written request to this effect to us (see contact details at the bottom of the Privacy Policy).

6. Cookies
When you visit this website, we may store certain information on your computer in the form of a cookie. We have a separate Cookie statement http://q8liberty.q8.be/Cookie-statement, http://q8liberty.q8.nl/Cookie-statement and http://q8liberty.q8.lu/Cookie-statement which provides you with more information on how we use cookies.

7. Right of access, modification and rectification
You can always consult and modify your personal data by addressing a written request to this effect to us (see contact details at the bottom of the Privacy Policy).

8. Changes
We reserve the right to change the Privacy Policy at any time. This Privacy Policy was last updated and reviewed on 16.07.2014.

9. Contact details
Kuwait Petroleum (Belgium) N.V., respectively Kuwait Petroleum (Nederland) B.V. or Kuwait Petroleum (Luxembourg) S.A. is responsible for the processing of these personal data and ensures the confidentiality and security of the data.

You can contact us at the following address:

Kuwait Petroleum (Belgium) N.V.
Q8 Liberty Card Support
Brusselstraat 59 bus 1
B- 2018 Antwerp
[email protected]

Kuwait Petroleum (Nederland) B.V.
Q8 Liberty Card Support
p/a Brusselstraat 59, bus 1
B-2018 Antwerpen
[email protected]

Kuwait Petroleum (Luxembourg) S.A.
Q8 Liberty Card Support
p/a Brusselstraat 59, bus 1
B-2018 Antwerpen
[email protected]